After leaving, someone’s home from a night stay, appearing at a dinner party, or receiving a gift, then it is obvious that you have to pen down a thank you note. The majority of the people desire to send a thank you note, but they do not know what to say. Some have no idea of how to organize their thoughts into impactful and meaningful words. This article by professional research paper writers explains exactly how to write a thank you note.
The aim of the thank you note
The key thing in the thank you note is to show your appreciation for hospitality or gift. Even if you did not have a good time or do not value the gift, find time to draft and send the thank you note. Please take note that the person prepared his or her house or thought enough before sending you the gift.
The reason for thanking the person
The thank-you note should bear your own words, with a simple outline and short enough to convey your appreciation for the hospitality or the gift you received. As you start, be clear and specific about the reason you are thanking the person. If the gifts are for a birthday, baby shower, or other events with many people, then let someone write down their names as you receive them.
Show gratitude
Note that the significance of showing appreciation in your note is not given. Do not overlook the significance of writing a simple thank you note for the gift or act of hospitality. Always develop a habit of sending a thank you note and emphasize the recipient’s thoughts. Consider opening your thank you note with the following phrases:
- I appreciate the…
- I am thankful for…
- I am grateful for…
- Thank you for the…
State the act or gift
Avoid using the phrase ‘thank you for the gift’ since it lacks the individual touch that makes a note sincere. Instead, your thank you should be specific to the gift you received or the service. The following are sample examples:
- Thank you for an awesome birthday card.
- Thank you for the warm hospitality you accorded me
State the reason for being grateful
Somewhere in your thank you note, include how the gift was helpful to you or how you intend to use the gift. It should form part of your second sentence of a thank you note.
Include a closing statement
The closing statement should be about the person who will receive your thank you note. Based on what you intend to say, this can be, you can have it in one or two sentences. Avoid the use of generic statements that you can address to anyone. The following are statements to close your thank you note:
- We will invite you for dinner shortly
- In case you need somebody to talk to, call me
Sign your note
Individual signatures show your relationship with the recipient of your thank you note. It is the section where you can include friendship phrases. As you sign your thank you note, create something that leaves your recipients with a good feeling of thanking them. Consider the following examples:
- Affectionately
- Friends forever
- Pals always
- Warmly
- Love
Time to send thank you note The optimum time to send a thank-you note is immediately you get the gift or the act you want to thank the other person.
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