Tech

How to Turn Traditional Workplaces into Digital Ones with QR Codes?

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Since the start of the community quarantine implementation, modern and traditional businesses have forced their employees to work from home. While modern businesses are having no problem making a remote workplace set up for their employees, the traditional ones are struggling to keep up with the work changes the internet demands for them.

Because of that, many traditional workplace employees fall short of the expected deadline their team is given to them.

And with the setbacks traditional businesses are experiencing, some of them are losing more than they anticipated and forced to leave millions of workers jobless amidst the crisis.

If you work to or own a business that follows the traditional rules in operating, it is time to make some changes and turn your workplace from being a traditional, office-only operation into a digital and flexible one for better service provision and more.

Must-Have Technologies for Implementing a Digital Workplace

For you to start changing your workplace setup, you will need the following technologies to run a smooth digital workplace set up for you and your coworkers or employees.

1. Internet connectivity

2. Communication software like Skype, Zoom, and others.

3. Cloud services like Google Drive, One Drive and more.

4. Analytics software such as Google Analytics

5. Work automation tools

6. Laptops and Smartphones

How to turn traditional workplaces into digital ones with QR codes?

Now that you know what technologies you need to use to successfully implement a smooth workplace transformation, seamlessly integrating them in your workplace is can be a challenge for your tech team’s part.

As you need a system that your coworkers can follow through when working on projects that they need to deliver, your tech team can use QR codes to serve as a portal for transporting one workload to another.

While QR codes serve as a portal to any information and workloads, here are three ways to transform your traditional workplace into a digital one using a QR code generator and make your work from home setup productive.

1. Store and Share Performance Reports

Since having a digital workplace means that you and your colleagues can work in places other than your offices, your means of sharing reports to your colleagues or managers change from mails to emails or file messaging.

As there are many file sharing means your company can use as a medium in sharing performance reports and other files, the use of QR codes outwits the speed in sharing and downloading files through doing one scan from it.

To do that, you can integrate the use of a PDF QR code to store your PDF report files and share them with your most-used communication software.

2. Embed a Scan-to-Access Links for Shareable Cloud Service Documents

You can use QR codes to convert the links of files from cloud services and let your coworkers scan them to directly open the file they want to edit and put some input with it.

By doing this, your teams will not be bombarded with lengthy access link text and will just only have to scan the code to automatically view the file they needed in the online drive.

3. Scan-to-join virtual meetings

As most of your colleagues will work from their homes at different locations, doing in-person meetings may become not applicable at most times. With the COVID-19 pandemic hindering the chance in doing that kind of meetings, virtual meetings become an essential part of companies that implements remote or digital works.

Since most virtual meeting software as Zoom and Google Meet uses rooms to indicate privacy and exclusivity, workers have to enter the room code and password before they can join the meeting. As the hassle this software can give to employees, you can employ the use of QR codes to create a scan-to-join virtual meeting prompt to ease their hassle in joining the meeting in a step-by-step manner.

Conclusion: ­­­­­

There are many reasons why businesses should transform their workplace structure from traditional to digital ones, and one of them is to allow workers to work flexibly outside the office and into their homes and other places. Especially now that we are currently experiencing a global pandemic, doing work remotely helps businesses from maintaining their profit and clients.

But as changing traditional work structure into a digital one is can be hard and challenging for the employer and employees’ part, technology eases the burden in the workplace transformation.

To get more definitive on how to smoothly change your work routine from a traditional office type to a digital one, you can always rely on the use of QR codes and make your colleagues’ transition and learning easy and fun for their part.

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